Features

Basic Overview

  • Group your users into groups each with their own custom join form.
  • Build signups limited to associated groups.
  • Design a template and promote it to a signup endlessly.
  • Administrate groups and signups.
  • Automatically send lots of different emails.

Signing Up

  • Members signup (take) by clicking a link or the link will open a custom take form.
  • Member home page lists the slots taken along with all active signups that the member can access from their group.

Administration

  • List members with data, add member, remove members and send emails to all or any subset of members for each group.
  • Save the member grid as a spread sheet or document.
  • Signup admin displays the signup where admin can take, untake and send email to one or all.
  • 3 signup printable reports: by signup view, by taker list, and by row/column list or column/row list

Groups

  • A group is a set of members typically with common purpose, such as club members, non-club members, a class, school parents, company division and so on.
  • Any number of groups that can control who use a signup.
  • Join each group with a custom join form gathering group concept related information.
  • Groups can be private, joining outside a signup using a link, or public, which can join in a signup. Club verses friends of the club
  • Renew group membership. Set a renewal period after which non-renewed members are removed.
  • Membership size can be limited by count, date or turning it off.

Group Messaging

  • Send group renewal messages to group members; renewal reminder, renewal confirmation and renewal expire
  • All message are custom designed.

Templates

  • Create template signups, a signup that has not been activated.
  • A template can be activated into a signup limitlessly.
  • Can use substituions for all dates, dates get set using the real activate dates.

Signup Design

  • Design signup (template) as a set of tables with rows and columns
  • Control many features in signup/table/row/column/cell properties with values defaulting down.
  • Property features include: number needed, take link name, other information displayed in cell, substitution date formatting, how to take, how to untake, and variable values.
  • Create signup header text and text above tables with an HTML WYSIWYG Editor where you can put your own HTML.
  • Apply background color or graphic, table fonts and table line with background formatting.

Polls

  • Design a signup (template) table to be a poll. A poll is a signup with user names appearing in the row or column headings instead in the table cells.
  • Each user owns their row (or column) so that only she can take cells in the row (or column).
  • Combine poll and signup tables.

Take/Untake Forms

  • Custom forms for take and untake if using forms.
  • A member can take just by clicking the take link or the link can open a take form gathering information and taking.
  • A member can untake by clicking on their name or their name will open an untake form gathering information and untaking.
  • Form can include a list of checkboxes for the row (or column) so the user that take/untake all the slots in the row (or column).
  • Form data can be shown in the signup cell relative to the member name.
  • Form data can be included in signup reports.

Template/Signup Dates

  • Control dates for showing the signup, when it happens, stopping signups and finishing/removing the signup.
  • Dates can be defined relative to each other with one real date, allowing the repeative activation of a template to be much simpler.
  • Dates include times allowing very detailed control of signups. A signup can be activated, signed up and finished in hours.

Scheduling

  • A template with a single real date defined (all others relative) can be activated repeatedly using a schedule.
  • A schedule can be daily, weekly, bi-weekly, monthly day, monthly by weekday occurrance and single date ad-hoc.
  • Multiple schedules can be defined.

Variables

  • A group can define variables that represent a member's value; such as hours worked.
  • Variable increment values can be assigned in a signup for each cell.
  • Variables are assigned to the member after the stop on the set variable date, the allows the signup to be updated after the event.
  • Variable values are listed in group admin grid for each member.

Signup Messaging

  • A variety of messages can be sent for different stages of a signup all defined by you.
  • A single set of messages is defined across all signups, each signup defines how a message will be used.
  • Messages can be sent for: Showing signups (giving links to the signups), take confirmation, untaken reminder (to members not signed up), taken reminder (to each signed up member), ad-hoc message, signup stop and signup stop to takers (Thank-you).
  • Messages may include a listing of cells taken by the member being sent to, and a list of slots not taken yet.
  • Messages can take advantage of descriptors to supply, row/column names along with other row/colunn information such as a job description or times.

Teams

  • A team is a set of members from any group defined by the adminstrator.
  • A signup row/column/cell can be restricted to a team or made unavailable to a team.
  • Several signup messages can be restricted to a team.

Reports

  • 3 signup printable reports: by signup view, by taker list, and by row/column list or column/row list
  • Reports can contain group join form data and signup take/untake form data.

Descriptors

  • A descriptor is a named value that has 5 assocatied values.
  • A descriptor can be used as a table/row/column/cell value name.
  • Each descriptor is created using an HTML WYSIWYG Editor where you can put your own HTML.
  • Anywhere the descriptor is used, any descriptor sub value can be chosen. For example, descriptor one is the row name, two is the tooltip, and three is a job description for the row included in reminder messages.